Careers

List of 2 items.

• Administrative Assistant, Main Office & Reception

  The incumbent in this position is the first point of contact for all visitors and phone inquiries to the school. The Administrative Assistant also ensures accurate attendance is taken daily and supports Reception in all areas.

  Reports to: Executive Assistant to Principal | Manager, Main Office
  
  

  Term: Full-Time, Permanent
  
  

  Hours of Work: 10.00 am to 6.00 pm (work hours may change or vary depending on the school’s needs)
  
  

  PRIMARY RESPONSIBILITIES

  Reception

  • Works as part of an administration team fulfilling Reception duties
  • Maintains ongoing presence at Reception
  • Greets and welcomes visitors, staff, students and members of the community in a friendly, positive and helpful manner
  • Receives and directs incoming calls to the appropriate people
  • Maintains visitor logs for staff, students and guests through the sign-in and sign-out process
  • Provides administrative support as required to the Main Office. This may include but is not limited tofiling, data entry, distributing & maintaining first-aid supplies, form collection & follow-up, etc.
  • Maintains an orderly and tidy reception and foyer area
  • Assists with the coordination of evacuation drills
  • Orders taxis as required; verifies invoices for taxis and submits with established spreadsheet to Business Office for processing
  • Updates student records for the Academic (MAC & HSC) and Service Learning (hours) departments
  • Monitors and maintains inventory of office supplies and places orders when necessary
  • Coordinates the repair and maintenance of the Reception printer and postage machine
  • Distributes and tracks temporary day café passes to students as required
  • Organizes lost and found items
  • Performs other duties and special projects as assigned

  Attendance
  

  • Ensures attendance records are submitted by all teachers for every period
  • Monitors and updates attendance records by checking messages, reviewing daily attendance reports, following up with teachers and parents for unknown absences and coding planned absences such as athletics, field trips and school excursions
  • Records and updates attendance records for late student arrivals and/or early departures
  • Produces and updates relevant attendance reports

  Mail
  

  • Manages incoming and outgoing mail, deliveries and couriers and maintains staff mailboxes
  • Prepares, posts and logs outgoing mail daily and ensures appropriate postage and handling
  • Receives, sorts and distributes incoming mail
  • Receives and logs deliveries to the school
  • Manages postage level in postage machine and requests postage as required
  • Orders couriers as required; verifies invoices for couriers and submits with established spreadsheet to Business Office for processing

  Knowledge and Skills

  • Proficient in the use of Google Applications, Word and Excel
  • Ability to follow direction, be flexible and work collaboratively as a member of a team
  • Manage a variety of tasks concurrently and perform well under pressure
  • Ability to operate photocopy equipment and postage meter
  • Ability to maintain confidentiality and work within protocols and procedures

  Requirements

  • Three to four years of experience in a service-oriented office environment
  • Excellent knowledge of customer service principles and practices
  • Ability to work in a face-paced and busy environment
  • Excellent verbal and interpersonal communication skills to best interact with students, staff, parents and other members of the community
  • Strong organizational skills and attention to detail
  • Ability to manage multiple projects and deadlines and adjust priorities accordingly
  • Proven ability to work in a team environment, as well as independently
  • Able to work some overtime and have flexibility with hours when required

  How to Apply

  Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. We are an equal opportunity employer and we welcome applications from all qualified individuals, especially those who would bring diverse perspectives, identities and ideas to our community. Accommodations are available on request for candidates with disabilities at all stages of the selection process.

  
  Submit your cover letter and resume to the attention of Melinda MacDonald, the Manager, Human Resources,

  as a single PDF file to employment@greenwoodcollege.org using Administrative Assistant as the subject line.
  
  

  Application Deadline: Monday, February 27, 2023

• Apprentice Teachers

  Greenwood is seeking Apprentice Teachers to begin in September, 2023 for the following areas:

  • Mathematics in Grade 7-8 and the possibility of differentiated and applied mathematics in Grade 9-12
  • Health and Physical Education classes
  • Learning Strategies
  • French
  • Grade 9 and 10 science

  All Apprentice Teachers will be part of The Greenwood Centre for Teaching and Learning: Teacher Induction Program. 
  

  
  Apprentice Teacher General Roles and Responsibilities

  • facilitate student learning in one of the areas listed above under the guidance of an experienced teacher
  • support and extend learners in and out of the classroom
  • collaborate with peers in the delivery of curricular and co-curricular programming
  • provide on-call coverage for teachers absent from class
  • supervise co-curricular programming (athletics, arts, service learning, outdoor education, clubs)
  • perform student supervision duties

  
  

  Candidate Profile

  • Graduating or recently graduated from a B.Ed. program with two teaching qualifications at the intermediate or senior level
  • A belief that all students can learn and grow
  • A student-centered, technology-enabled approach to learning
  • Personal qualities:
    • enthusiastic and energetic
    • empathetic and caring
    • highly collaborative
    • growth minded and reflective
    • adaptive and resilient
    • progressive thinker
  • Experience in coaching athletics, the arts, and outdoor education are assets

  
  

  Other Information

  This is a one-year fellowship. Successful candidates will receive a salary and membership in the Ontario Teachers’ Pension Plan. No group benefits are offered.

   

  How to Apply

  Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. We are an equal opportunity employer and we welcome applications from all qualified individuals, especially those who would bring diverse perspectives, identities and ideas to our community. Accommodations are available on request for candidates with disabilities at all stages of the selection process.

  
  

  Submit your resume and cover letter as a single PDF file to employment@greenwoodcollege.org using Apprentice Teacher as the subject line.

  
  

  The deadline for this process is Tuesday, March 28, 2023.