Greenwood was founded to inspire young men and women to achieve success on their own terms, and to prepare them for life's challenges and experiences.
At Greenwood, we believe in organizing teaching and learning to facilitate success for all students. Successful candidates for any position at the school will show evidence of this belief in their resumes. Experience with or a willingness to embrace differentiated instruction is an important consideration for teaching positions.
Greenwood's staff culture is highly collaborative - all members of the staff participate in job-embedded professional development. The desire to participate fully in the life of the school and its outdoor education program is also essential.
Greenwood welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
The primary objective of this role is to provide administrative and organizational support to the Main Office and Reception.
The primary objective of this role is to provide administrative and organizational support to the Main Office and Reception. The incumbent will function with a high degree of attention to detail, accuracy and prioritization of work in a team setting. While the Administrative Assistant supports individuals, they also share responsibility for supporting the needs of other program areas.
Support the efficient day-day functioning of the Main Office by providing high quality administrative support to the Manager, Main Office and other senior leadership team members
Provide administrative support to the Guidance department
Provide administrative support to the Outdoor Education program
Provide administrative support to the Service Learning program
Exercise diplomacy and good judgment in liaising with parents, students, staff, and volunteers through support that reflects a thorough knowledge and understanding of the school’s activities
Assist with the coordination of major events
Maintain all Ontario Student Records
Organize all files and cabinets in the Ontario Student Record storage room
Act as the back-up for coordinating teacher coverage requests
Maintain and update student and parent data in the Student Information System (ON)
Act as the back-up to the Receptionist by providing daily reception relief during breaks and also as required
Assume the role of the Receptionist during the summer months
Monitor, maintain and order office supplies for the Main Office, Reception and various programs
Assist with the coordination of field trips
Perform administrative duties including photocopying, scanning, faxing, mailing and filing
Perform other duties and special projects as assigned
Qualifications and Skills
Related postsecondary training or a minimum of 3 years of experience in office administration
Advanced knowledge of Microsoft Office and Google applications, as well as strong data entry skills
Able to work independently, manage a variety of tasks concurrently and perform well under pressure
Excellent organizational and time management skills
Able to maintain confidentiality and work within protocols and procedures
Proactive team player, flexible and self-motivated
Able to function as a highly organized, accountable and self-directed administrator
High level attention to detail and accuracy
Able to show and take initiative
Sound judgment and problem-solving skills
Excellent interpersonal skills and telephone manner
Able to work some overtime and have some flexibility with hours when required
Interested applicants should send their resume via email to firstname.lastname@example.org. We thank all applicants. However, only those applicants selected for an interview will be contacted following the closing date for applications.
Greenwood College School welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.