Greenwood's staff culture is highly collaborative - all members of the staff participate in job-embedded professional development.
Greenwood was founded to inspire young people to achieve success on their own terms, and to prepare them for life's challenges and experiences.
At Greenwood, teaching and learning are organized to facilitate success for all of our students. The prior experience of the successful candidate will show evidence of this belief. Experience with or a willingness to embrace differentiated instruction is an important consideration for teaching positions.
Greenwood's staff culture is highly collaborative - all members of the staff participate in job-embedded professional development. The desire to participate fully in the life of the school and its outdoor education program is also essential.
Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. We are an equal opportunity employer and we welcome applications from all qualified individuals, especially those who would bring diverse perspectives, identities and ideas to our community. Accommodations are available on request for candidates with disabilities at all stages of the selection process.
The incumbent in this position is the first point of contact for all visitors and phone inquiries to the school. The Administrative Assistant also ensures accurate attendance is taken daily and supports Reception in all areas.
Reports to: Executive Assistant to Principal | Manager, Main Office
Term: Full-Time, Permanent
Hours of Work: 10.00 am to 6.00 pm (work hours may change or vary depending on the school’s needs)
PRIMARY RESPONSIBILITIES
Reception
Works as part of an administration team fulfilling Reception duties
Maintains ongoing presence at Reception
Greets and welcomes visitors, staff, students and members of the community in a friendly, positive and helpful manner
Receives and directs incoming calls to the appropriate people
Maintains visitor logs for staff, students and guests through the sign-in and sign-out process
Provides administrative support as required to the Main Office. This may include but is not limited tofiling, data entry, distributing & maintaining first-aid supplies, form collection & follow-up, etc.
Maintains an orderly and tidy reception and foyer area
Assists with the coordination of evacuation drills
Orders taxis as required; verifies invoices for taxis and submits with established spreadsheet to Business Office for processing
Updates student records for the Academic (MAC & HSC) and Service Learning (hours) departments
Monitors and maintains inventory of office supplies and places orders when necessary
Coordinates the repair and maintenance of the Reception printer and postage machine
Distributes and tracks temporary day café passes to students as required
Organizes lost and found items
Performs other duties and special projects as assigned
Attendance
Ensures attendance records are submitted by all teachers for every period
Monitors and updates attendance records by checking messages, reviewing daily attendance reports, following up with teachers and parents for unknown absences and coding planned absences such as athletics, field trips and school excursions
Records and updates attendance records for late student arrivals and/or early departures
Produces and updates relevant attendance reports
Mail
Manages incoming and outgoing mail, deliveries and couriers and maintains staff mailboxes
Prepares, posts and logs outgoing mail daily and ensures appropriate postage and handling
Receives, sorts and distributes incoming mail
Receives and logs deliveries to the school
Manages postage level in postage machine and requests postage as required
Orders couriers as required; verifies invoices for couriers and submits with established spreadsheet to Business Office for processing
Knowledge and Skills
Proficient in the use of Google Applications, Word and Excel
Ability to follow direction, be flexible and work collaboratively as a member of a team
Manage a variety of tasks concurrently and perform well under pressure
Ability to operate photocopy equipment and postage meter
Ability to maintain confidentiality and work within protocols and procedures
Requirements
Three to four years of experience in a service-oriented office environment
Excellent knowledge of customer service principles and practices
Ability to work in a face-paced and busy environment
Excellent verbal and interpersonal communication skills to best interact with students, staff, parents and other members of the community
Strong organizational skills and attention to detail
Ability to manage multiple projects and deadlines and adjust priorities accordingly
Proven ability to work in a team environment, as well as independently
Able to work some overtime and have flexibility with hours when required
How to Apply
Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. We are an equal opportunity employer and we welcome applications from all qualified individuals, especially those who would bring diverse perspectives, identities and ideas to our community. Accommodations are available on request for candidates with disabilities at all stages of the selection process.
Submit your cover letter and resume to the attention of Melinda MacDonald, the Manager, Human Resources,
Apprentice Teacher General Roles and Responsibilities
facilitate student learning in one of the areas listed above under the guidance of an experienced teacher
support and extend learners in and out of the classroom
collaborate with peers in the delivery of curricular and co-curricular programming
provide on-call coverage for teachers absent from class
supervise co-curricular programming (athletics, arts, service learning, outdoor education, clubs)
perform student supervision duties
Candidate Profile
Graduating or recently graduated from a B.Ed. program with two teaching qualifications at the intermediate or senior level
A belief that all students can learn and grow
A student-centered, technology-enabled approach to learning
Personal qualities:
enthusiastic and energetic
empathetic and caring
highly collaborative
growth minded and reflective
adaptive and resilient
progressive thinker
Experience in coaching athletics, the arts, and outdoor education are assets
Other Information
This is a one-year fellowship. Successful candidates will receive a salary and membership in the Ontario Teachers’ Pension Plan. No group benefits are offered.
How to Apply
Greenwood is committed to creating and sustaining a diverse, equitable and inclusive environment for staff, students and families. We aim to embrace individuals whose differences include, but are not limited to: age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender expression, gender identity, marital status, place of origin, race, and sexual orientation. We are an equal opportunity employer and we welcome applications from all qualified individuals, especially those who would bring diverse perspectives, identities and ideas to our community. Accommodations are available on request for candidates with disabilities at all stages of the selection process.
Submit your resume and cover letter as a single PDF file to employment@greenwoodcollege.org using Apprentice Teacher as the subject line.
The deadline for this process is Tuesday, March 28, 2023.
We acknowledge with gratitude the Ancestral lands upon which our main campus is situated. These lands are the Ancestral territories of the Haudenosaunee Confederacy, Mississaugas of the Credit First Nation, Anishinabek and the Wendake. The shared responsibility of this land is honoured in the Dish with One Spoon Treaty and as settlers, we strive to care for the land, the waters, and all creatures in the spirit of peace. We are responsible for respecting and supporting the enduring presence of all First Nations, Métis and Inuit peoples. When away from this campus we vow to be respectful to the land by protecting and honouring it. We will create relationships with the people and the land we may visit by understanding the territories we enter and the nations who inhabit them.